PRIVACY POLICY
The Sisters of Mary Schools (“us”, “we”, or “our”) operates the https://thesistersofmaryschools.org website (the “Service”) By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms of Use, accessible from https://thesistersofmaryschools.org. In general, our website only provides information necessary for public use. The Sisters of Mary Schools website caters to students and alumni, faculty and staff, benefactors, and visitors, providing services and information relevant to their needs.
If you are an administrator, employee or student of The Sisters of Mary Schools, you may be accessing third links posted on our website which are also part of our service but are being maintained by third-party vendors such as Microsoft 365.
Information We Collect
We collect several different types of information for various purposes to provide and improve our Service to you. When you visit our website, we collect the following information automatically through website plugins and servers we use:
- Internet Protocol Address
- Type of Operating System used
- Type of Browser and version used
- Device platform
- Time zone setting of your device
- Location
- The pages of our Service that you visit.
- Time and date of your visit
- Unique device identifiers and diagnostic data
Additionally, when you sign up for an account, we collect the following personally identifiable information:
- Full Name (First Name, Middle Initial, Last Name)
- Email Address
- Password
- Phone Number
- Date of Birth
- Address (Town or City, Region or Province, Country)
- Alumni Details (Sector, Batch and Family Saint)
Use of Cookies
Cookies are files with small amounts of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyze our Service.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies we use:
- Session Cookies. We use Session Cookies to operate our Service.
- Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
- Security Cookies. We use Security Cookies for security purposes.
Purpose of Collection
We use the collected data for various purposes:
- To provide and maintain the Service
- To notify you about changes to our Service
- To provide analysis or valuable information so that we can improve the Service
- To monitor the usage of the Service
- To detect, prevent and address technical issues
Protection and Retention
Your information collected by visiting our website is stored and maintained in the data center of The Sisters of Mary Schools, its authorized personnel, and its managers. Third-party services such as communication and classroom management systems are maintained separately by our service providers. Your data collected by our Service are kept for as long as they are deemed necessary for the purposes of collection.
Your Rights as the Data Subject
The Sisters of Mary Schools highly values your privacy in pursuit of our legitimate purpose as an academic institution. You may request changes to your data or ask us to modify or completely delete your data from our Service. For questions and clarifications, please contact our Data Protection Office at:
Data Protection Office
Address: ARDC Office, G/F Ray Grace Bldg, Girlstown Complex, Biga, Silang, Cavite PH 4118
Email: dpo@onesms.org
Support and donation enquiries
The Sisters of Mary Schools, through its Administrative, Research and Development Center (ARDC), handles enquiries about supporting the schools. This section covers enquiries sent through our website contact form and through a Google-hosted lead form in our advertisements. An enquiry is a request for information, not a donation or a commitment to give.
Our Google-hosted enquiry form requests your name and email address so ARDC can respond to your request about supporting education and student care. Our website contact and support-enquiry forms also collect the subject and message you provide. Website support enquiries are emailed to our designated support contact at jnl.pagobo@gmail.com. Successful website support submissions are measured by Google Ads to assess our campaigns; we do not send your name, email address or message as conversion data. An enquiry is not a completed donation. Please do not include payment card details, bank credentials, identity documents or sensitive information about children.
When you submit a Google-hosted form, Google processes the submission under its privacy policy and makes the information available to us through Google Ads. Authorized ARDC personnel use it to answer your enquiry and follow up on that request. We do not sell enquiry information, provide it to data brokers or add you to an unrelated mailing list. We will ask your permission before passing your contact details to a separate donor organization, including Fr. Al’s Children Foundation, Inc. (FACFI). Payment information and receipts are handled by the organization that receives any subsequent donation under its own policies.
We use Google Ads submission counts to measure enquiries generated by our advertisements. A form submission is not reported as a completed donation. Access to enquiry records is limited to personnel who need them to respond and administer the request. We keep them only as long as needed for that purpose and any applicable recordkeeping obligations, then delete or anonymize them.
You may ask to access, correct or delete your enquiry information, or ask us to stop following up, by contacting dpo@onesms.org. You can contact ARDC about your enquiry at ardc@onesms.org. Data protection correspondence may also be addressed to the ARDC Office, G/F Ray Grace Building, Girlstown Complex, Biga, Silang, Cavite 4118, Philippines. Enquiries and replies may be processed in the Philippines, while Google may process data in other countries as described in its policy.
Member conversations
The Community lounge is visible to signed-in members. Private chat groups are invitation-only; joining gives access to earlier messages in that group. Messages identify their author and link to the author’s member profile. We store messages, group memberships, invitations and read markers in the website database to provide this service.
You can edit or delete your own messages and leave a group. Group owners can invite members, rename their group or delete it. Deleting a message removes its text from the active chat database; deleting a group removes its message text and ends access for its members. Copies already seen or saved by recipients, and routine server backups, cannot be recalled through these controls.
Pusher Channels supplies live refresh signals and processes connection metadata such as IP addresses. We do not send chat message text or group names through that service. Messages travel through encrypted connections to our website, but this service is not end-to-end encrypted. Please share with care.
Optional profile visit sharing
Members browse profiles privately by default. If you enable profile visit sharing, we record your member ID, the visited member’s ID and the visit time to notify that member. Only the profile owner receives the notification, which shows your name, when you visited and a link to your profile. We do not include your IP address, location, search terms or reason for visiting in this feature.
While sharing is enabled, repeated visits to the same member are grouped into one alert per UTC day. Visit alerts expire after 30 days; expired records are removed when the recipient next loads their notifications. Other site activity and security records are covered by the rest of this policy.
You can withdraw sharing at any time in Profile visit privacy. Withdrawal stops future visit alerts and removes your existing visit alerts from the site. This cannot undo a notification someone has already seen. Your saved preference remains so we can respect your choice. Signed-out visits and visits to your own profile do not generate alerts. We do not add historical visits when you opt in.
